Privacy Policy

Effective Date: 1st Jan 2025

New Forest Estate and Golf Club
Higginstown, Tyrrellspass
Co. Westmeath, Ireland
N91 F782
T: +353 44 922 1100
E: info@newforest.ie
W: www.newforest.ie

1. Introduction

New Forest Estate and Golf Club (“we”, “our”, or “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you visit our estate, contact us, use our website, or participate in club activities.

2. Who We Are

We operate as both a private golf club and a public-facing estate, offering services to members, visitors, and event guests. The Club is affiliated with Golf Ireland and operates under a constitution in agreement with NF Golf Club Tyrrellspass Ltd., the owner of the estate and facilities.

3. Data We Collect

  • Contact details: Name, phone number, email, postal address
  • Membership information: Application details, membership type, handicap history, participation in competitions
  • Visitor information: Booking data, payment details, tee times
  • CCTV footage: For safety, security, and incident investigation
  • Digital data: IP addresses, cookies, and usage analytics when you visit our website
  • Safeguarding information: For junior members or vulnerable individuals in line with Golf Ireland’s safeguarding policies

4. How We Use Your Data

  • To manage memberships and golfing activities
  • To administer competitions and handicaps (as per World Handicap System guidelines)
  • To facilitate bookings and guest services
  • To comply with legal obligations, including safeguarding and financial regulations
  • To ensure safety and security (including CCTV monitoring)
  • To investigate alleged breaches of club rules or competition integrity
  • To communicate with you regarding club news, updates, and marketing (with consent)

5. Legal Basis for Processing

  • Performance of a contract (e.g. membership agreements)
  • Compliance with legal obligations (e.g. reporting to Golf Ireland)
  • Legitimate interests (e.g. ensuring competition integrity and security through CCTV)
  • Consent (e.g. marketing communications)

6. Data Sharing

We do not sell or rent your data. We may share your data with:

  • Golf Ireland for affiliation and handicap management
  • Our IT and cloud service providers for website, membership, or booking systems
  • CCTV monitoring contractors (security providers)
  • Authorities where legally required (e.g. An Garda Síochána)

All third parties are contractually obliged to comply with data protection laws.

7. CCTV

CCTV operates in public areas of the estate and clubhouse. Signage is clearly displayed. Footage is used for safety, security, and incident investigation.

Use in Disciplinary Investigations

CCTV footage may also be reviewed by authorised management or committee members in cases where serious breaches of club rules are suspected — including but not limited to suspected cheating in golf competitions or misconduct. Access is strictly limited, justified under the legitimate interests of the Club, and will be logged and documented for transparency.

Footage is typically stored for up to 30 days unless required for an ongoing investigation or legal matter.

8. Data Retention

  • Membership records: 7 years after cessation
  • Competition records: 3 years
  • CCTV footage: up to 30 days
  • Financial records: 6 years for tax purposes

9. Your Rights

Under GDPR, you have the following rights:

  • Access your data
  • Request correction or deletion
  • Object to or restrict processing
  • Request data portability
  • Withdraw consent (where applicable)

To exercise these rights, contact: info@newforest.ie

10. Cookies

Our website uses cookies for functionality and analytics. Cookie preferences are managed via our website banner on first visit.

11. Children and Safeguarding

We fully comply with Golf Ireland’s Safeguarding Guidance for Children & Young People in Sport. A trained and vetted Children’s Officer oversees our safeguarding practices. We are committed to a safe, inclusive environment for all participants.

12. Changes to This Policy

We may update this policy periodically. Updates will be posted on our website and, where significant, notified to members directly.

13. Contact Us

For privacy-related queries:

Data Protection Officer
New Forest Estate and Golf Club
E: info@newforest.ie
T: +353 44 922 1100